Simplifying e-Invoicing for Aesthetic Clinic, Beauty Salons or Wellness Centres: What It Is and Why It Matters

What is e-Invoice? e-Invoicing (short for electronic invoicing) is more than just sending a digital bill.

It’s a structured process of generating, submitting, and handling invoices through an online system that’s directly connected to the Inland Revenue Board of Malaysia (LHDN). Unlike a standard PDF invoice, our system’s e-Invoicing creates a complete digital record that’s verified and traceable.

As Malaysia implements mandatory e-Invoicing in phases from 2024 to 2027, aesthetics clinics and businesses owners from different sizes would need to transition from traditional invoicing into a digital approach.

Having the right clinic management system is essential as it should be straightforward, efficient, and dependable or else a tool meant to save time would quickly become a daily source of frustration.

How e-Invoicing Works in Practice

When submitting an e-Invoice, there are different ways to handle the process depending on your clinic’s workflow and patient volume.

Here’s how the process typically works in an aesthetic clinic, beauty salon or wellness centre setting:

1. Consolidated Invoicing Method

For treatments or wellness packages that span multiple sessions, such as hair regrowth packages, skin rejuvenation sessions, or aesthetic skin treatments, the clinic may issue a consolidated e-Invoice once the full package is completed. This allows all sessions to be captured under a single invoice for easier reference and processing.

2. Individual Invoicing Method

For single-visit treatments like skin treatments or facials, the client may request an invoice immediately after payment.

In this case, the clinic selects the Individual Submission Method to generate and send an e-Invoice specifically for that visit.

3. LHDN Verification through MyInvois

After submission through the clinic’s system, the e-Invoice is automatically sent to LHDN’s MyInvois platform. The invoice is verified in real time, without the need for manual uploads or additional steps by the clinic staff.

4. QR Code & Invoice Notification from LHDN

Once the invoice is approved, the patient receives a digitally verified e-Invoice with a QR code via email or printed copy.

This code confirms that the invoice is legitimate and accepted by LHDN—helpful for patients who need proof of transaction for financing, tax claims, or post-treatment follow-ups.

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Why Choose Aoikumo™  for e-Invoicing?

Submitting e-Invoices manually might sound simple, but in practice, it can take up precious time, especially in a busy clinic setting. Many clinic management systems (CMS) still rely on manual steps. That means:

• You’ll have to log in separately to submit each invoice
• It slows down your daily operations
• It’s hard to respond quickly when a patient asks for a verified invoice
• There’s a higher chance of keying errors
• You might need extra staff just to manage invoices

Aoikumo™ does things differently—and that’s where your aesthetic clinic, beauty salon or wellness centre gains the edge.

Unlike most CMS platforms, Aoikumo™ automates the entire e-Invoicing process. No exporting. No switching platforms. No repetitive data entry.

From invoice creation to LHDN submission and QR code generation, everything happens in one place, with just a click.

With Aoikumo™ CMS, you get a fully integrated system that connects directly to LHDN. Here’s what that means for your aesthetic clinic, beauty salon or wellness centre: 

• Live sync with MyTax: your invoices are sent and verified in real time
• Easy selection: choose consolidated or individual submission right from the interface
• No manual steps: one click is all it takes to send an invoice
• Fewer errors: no more typing mistakes or double entries
• Unlimited submissions with no need to upload files
• Real-time updates: you’ll always know the status of each invoice

In short, Aoikumo™ removes the hassle from e-Invoicing and lets you focus on running your aesthetic clinic, beauty salon or wellness centre. 

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An All-in-One CMS for Aesthetic Clinic, Beauty Salon or Wellness Centre

Aoikumo™ is more than just an e-invoicing tool. Built specifically for clinics and wellness centres, it unifies patient care, business operations, and compliance into one smart platform. That means:

• Less jumping between systems: Handle invoicing, EMR, and billing in one platform with direct LHDN integration.
• Stronger team coordination: Real-time invoice status keeps front desk and clinical staff aligned.
• Simpler compliance: Built-in audit trails and fast LHDN verification support regulatory needs.
• Better patient experience: Generate verified invoices with QR codes instantly at checkout.

Make the Switch to Aoikumo™ Today

e-Invoicing is here to stay, and the right system makes all the difference. Don’t let your aesthetic clinic, beauty salon or wellness centre get stuck in time-consuming manual processes.

Choose Aoikumo™—the all-in-one clinic management system trusted by over 2,000 clinics. Alongside seamless e-Invoicing, Aoikumo™ offers everything from appointment scheduling and electronic medical records to billing and inventory management.

Let us help you save time, cut down on errors, and give your patients the fast, modern service they deserve.

Ready to simplify your aesthetic clinic, beauty salon or wellness centre operations? Get in touch with us today for a free demo!